Print out this timeline from the link below and keep it as a handy reference and reminder leading up to the night of your event.

Before you get started:

• Review the Support Articles found at the bottom of this page and under the ‘Support’ tab on your Organizer Dashboard

Five to Six weeks before your event:

• Add any other Event Organizers under ‘People’ section on your Dashboard

• Meet with other Event Organizers to select bartenders based on their seven key personality traits/attributes found in the ‘Your Bartenders’ article

• Print out the ‘Bartender Schedule Template’ found under ‘Organizer Resources’ and/or save it as a Google Doc for Event Organizers to share

• Follow the instructions in each of the Communications #1 through #6 that were emailed to you when you signed up for your event. 

• Create a text group of all bartenders and organizers on your cell phone so that you can share donation page and other event links via text

• Mark your calendar now to send out a text with the event page link (s) found under the Share Event tab on your Organizer Dashboard at least four times

Four weeks before your event:

Determine and communicate the Bartender contests per the ‘Your Bartenders’ help article

Send a communication to your bartenders asking them to add hello@guestbartender.org as an approved sender

Mark your calendar now to do the following several times in the weeks leading up to your event:

• Post messages in the timeline of your Facebook Event

• Remind the Bartenders about the contests that you are running

• Remind Bartenders to check online to follow the donations to the event

One week prior to your event:

• Check in with Host Venue to make sure they are prepared

Day after your event:

• Forward Communication #7: 'After Event Communication' reminding your bartenders to message their supporters one last time

Follow this timeline and the instructions in each of your ‘Communications’ #1-6 and you will have a great event!